2nd Planning Meeting Minutes

Hospice Garden Meeting Minutes
February 21, 2012 9am-12pm

Attending: Diana Watt, Brandon Porter, Loni Shapiro, Karen Kent, Julie Holmes, Crys Wells, Linda Guarino, David Hockman, Judith Chaddock, Laura Davis, Nancy Palmer, Becky Lewis, Betty Marcus.

I. Updates
Diana Watt (CEO) and Brandon Porter (Fundraising & our volunteer coordinator) were introduced. Diana gave her history prior to arrival at Northland Hospice and also provided information on the FUTS trail happenings. The plan is as it was last year with the sidewalk completed to the corner and the trail beginning there. The city will work on the culvert and provide access over that area. They offered $1000 landscaping help as part of their budget for the corner garden repair. The board is reviewing the current plan and will vote at their next meeting. Northland Hospice hopes that they can finish the trail prior to the August for the 10 year celebration and honoring of Marilyn Pate. The city did not guarantee that it would be done this year due to other city projects on the agenda.
a. Volunteer hours for 2011. Requirements for 2012. Sign-ups for snacks as in 2011.
Volunteer hours circulated – over 1500 for 2011 and 150 additional for groups. Hours for 2012 will be recorded on paper in the book located at the garden rather than on-line for more accurate recording. If you come to the garden on your own the book will be located in the large plastic workbench next to the rain barrel on the back porch. Please record in this book – individual sheets will not work for accurate info.
b. Finances for 2012
Loni reviewed the details of income/expenses for 2011 (details in Garden Development Book for 2012)
c. Earrings
We have already sold over $300 worth of earrings and Linda has spent about $25 in costs for making. We will try to grow more seeds this year so more can be made. The remaining will most likely be sold at our annual Plant and Garden Sale.
d. FUTS trail update (see above)
d. Garden planning meeting results
A small committee met to discuss the redo of the corner garden as well as the front of the house south bed. Loni reviewed the new plants (a drawing with detail is in the Garden Detail Book) and removals. Emphasis on both is for draught tolerant plants. Trellises for the front were discussed and OKed if not directly up against the house. A purple clematis that may be purchased was circulated. Whitey was advised of plans for the year for the front garden. The corner gardens will be worked on for weed removal but the garden will not be done until the FUTS trail is in.

2nd Meeting 2012 2/21/12

Hospice Garden Meeting Agenda
February 21, 2012 9am-12pm

I. Updates
a. Volunteer hours for 2011. Requirements for 2012. Sign-ups for snacks as in 2011.
b. Finances for 2012
c. Earrings
d. FUTS trail update
d. Garden planning meeting results
e. Watering indoors
f. Container Gardening class – Saturday, May 19 – 9am-12pm
g. Brick and rose for Lois
h. Goals for 2012
*1. Plant seedlings in the spring in the newly fitted greenhouse. Plant more jobs tears, herbs, veggies. Add a tile floor? Any volunteers interested in helping to plant seed trays?
*2. Set up new chair swing – enlarge pad in back of home. Do we want it in front of the home? Update from director and house managers.
3. Regular workdays 2 days a week – Monday & Thursday with 1 Saturday a month if help available

1st Planning Meeting for 2012 OW Garden

Hospice GardenMeeting/Breakfast Minutes

January 19, 20129am-12pm

Attending: Loni Shapiro, Linda Guarino, NancyPalmer, Crys Wells, Becky Lewis, Betty Marcus, Julie Holmes, Judith Chaddock,Karen Kent

I. Announcements

NorthlandHospice has a new CEO – Diana Watt (Notespelling change). She had previously worked on the board and she startedabout 2 weeks ago. Kay McConagha is with Lowel Observatory.

Brandonis working on a new fund raiser for Northland. It would be similar to the Stayat Home Tea but with seed packets. Loni provided him with some resources(Botanical Interest/Misti Warner) for seed. Further details later. They wouldbe sent to a large list of supporters (4000) so our seeds would not work.

II. Updates

a. Accomplishmentsfor 2011 – see handout

Volunteer hours for2011. Not available yet. Julie will workwith Crys and have for the next meeting. Requirements for 2012 – all must signin either on the blog or at the garden (your choice). Hospice must have these records. Last years record will be incompletebecause some did not do this. Loni also needs figures to know how many hoursare needed to keep the garden in shape. Thebook will reside on the patio inside the plastic table near the rain barrel ifyou come other than Mon/Thur. Pleaseadd your hours for today to the blog.

b. Financesfor 2012 – General overview as Loni hasnot heard official numbers from Stephanie Brewley. She will check and reportmore at next meeting.

Overallexpenses 3595.64 (? See below)

Includes Donations 774.61

Warner’s 1015.91

Budgetacct 1679.60

MMG 60.41 (HCG only-Laura hasother)

Itemsreimbursed directly from petty cash or check from office (?)

OverallIncome 4594.66 (? See below)

FLP 1149

PlantSale 1107

Warner’s 1308.66

Bricks 1200 plus 30 for garden

Other general donations and fundraising items (? need from Stephanie)

c. Correspondencefrom friends (Olivia’s mom / Marge Erickson)

Whites sent letter with photos atthe end of the season. Notes and letter circulated.

d. Newitem for sale from Linda and Laura

Linda circulated new earrings madefrom Job’s Tears seed. Group agreed to cost of $20 for silver plate and $25 forsterling. Income today of $140 will be added to budget. Loni will take 4 morepairs to office for sale.

Loni circulated new seed packets.These will be used for sale at fundraisers and be given away for gift forpurchase.

A photo magnet was circulated fromLaura to use as another possible fund raiser. Laura is checking into cost andLoni with check with a company provide by Becky.

e. DaveHill

Dave Hill again wants to make adonation. We will give him the option of either a new table & chairs or anarbor for the MMG. The current table we have has become dangerous (fallingapart). We need some idea of cost forthe arbor from Laura. Whichever one is not purchased we will raise funds for atthe plant sale this year.

Thank You to the Flagstaff Community 12/11

Thank You from the VolunteerGardeners at Olivia White Hospice Home

Thank you to all our regularvolunteer gardeners (master gardeners & hospice supporters) for a verysuccessful garden season. Each year our garden crew grows. This year we had 18regular and 5 seasonal volunteers. Because of that, for a second year we wereable to do a Plant and Garden sale. Additional thanks to those that continue tosupport us throughout the year with their generous donations of materials andtime. Warner’s Landscape and Nursery continued with an 8^th year of 10%of proceeds day for Olivia White Hospice as well as discounts for purchases. The Flagstaff Leadership Program held afundraiser for us at 1^st Friday Artwalk, and spent a day in thegarden helping us get the season started. The Bountiful Alliance foundation awarded another grant to continue to developa garden to honor Michael Moore (writer and naturalist). Work on the Native Medicinal Garden began in2010 and will continue in 2012. Last ofall Dave & Terri Hill continued their generous support of the gardens bydonating arbors and fencing for a new garden entry. We had our usual group help from the community(AmeriCorps, Northland Prep Academy, and Flagstaff High Honor Society), andindividual donations by many families who utilized services offered in thehome. One family made an unusualdonation. They donated a 100 year old lilac that came all the way from backeast. It was dug up by two of ourgardeners from the former resident’s yard and replanted in front of the home.The family also added a dedication sign and some rock that came from Iowa.

Because of the generous support from the community wewere able to purchase a large shed, some new composters and wheelbarrows inaddition to our plant material. We addedone new garden and revamped an old garden from 2002. In May the new garden wasdedicated to our long time therapy dog Zane. It is backed by our birdhousetrellis which now has a small memorial brick area dedicated to pets. Zane’ssuccessor Murphy was in attendance at the dedication along with manyfriends. Thanks also go to Dana PromSmith who reminded us about the importance of dogs (pets) in all our lives.

Goals & Accomplishments for the 2011 Garden Season

Olivia WhiteHospice Garden

Usual garden maintenance (bringing out hardscape, weeding, watering, planting (annualsand lost perennials), repairing and adding drip lines, repairing walkways,general garden maintenance, composting, harvesting vegetable for the home). Add a 2^nd weekday workday (Mon.& and Thurs. and 1 Saturday a month).

1.Dugup a 100 year old tree from a former residents yard and moved it to the garden

2.Driplines repaired and added to 80% of east side of house, front ½ circle, and newplantings throughout the garden.

3.Allwalkways and pads repaired. The north walkway wasredesigned to accommodate the new shed, newpaver areas were added for Pet Memorials, shed entry, and compost areas.

4.Anew composter was added, chipper used regularly, and a small pathway was addedto the northand south compost area to prevent weeds from getting into the compost. 2additional composters were added atthe end of the season.

5.Produceharvested for the home included: tomatoes, lettuce, spinach, choi, broccoli, kohlrabi, potatoes, onions, leeks, peppers(variety), squash (variety), strawberries, and herbs.

6.Mondayadded as a regular workday and included Saturday workdays from April-Sept.

7.Continuedtree care – pruning, removal of Elm, and protecting from animal damage.

Orient mastergardener program and new volunteer gardeners, and provide education andopportunities for teaching

1.Orientation done for theMaster Gardener class, groups, tours, and individual new volunteers.

2.5Inservices done on workdays (General Orient, Composting, Tree Pruning, RosePruning, Michael Moore Garden) for volunteers.

Last Official Workday for 2011

Thanks to all who came to work on Thursday. It was cold when I arrived at 8am and I didn't end up taking any layers off before I left at about noon. Linda Guarino was the 1st to arrive and she worked on compost and the drip.We have 2 new composters from Home Depot and she finished getting them up and running. She also added some compost from the house which we will continue to do throughout the winter. Judith Chaddock arrived next and she worked on watering indoors and deadheading lavender. Watering indoors will continue throughout the winter 1x a week. I have put a sign-up on the wall in the OW office. It is filled for November Thursdays. I will send out a list of task that need to be done and some basics. The calendar is open for December and 2012 so sign up if you want to help. Julie Holmes and Becky Lewis arrived next and they spent their time deadheading. Nancy Palmer tied up our larger rose bushes. Joe Harte and Linda worked on emptying our rain barrels and cleaning them. Worth noting if you are buying one the ugly black plastic one was very clean inside and the beautiful Fiscars tan barrel was filled with algae (we are guessing the sun got through). I spent my time putting up parking lot reflectors in hopes the snow blower stays out of the gardens this year. I also fed the birds and will continue to do that until we run out of seed. We have placed many suet feeders out and I saw several nuthatches, a woodpecker, and a flicker busy on them yesterday. We actually finished early today at 11, with a good sized crew.

Thanks to the Whites (Ray and Joan) for coffee from Starbucks. We needed it today. Joan won a gift package at the volunteer lunch and she donated it to the garden crew. It contained coffee, tea, a mug, and a gift certificate which was used today.

I will be in the garden occasionally for the next couple of weeks feeding birds, tying up a glider, and putting a small bag of winterizer out, but otherwise enjoying some time off. In January we will have our first meeting for the 2012 season. We will meet monthly after that until April when we began all over again. Watch this blog for dates and times. I will also add a review of 2011 goals and accomplishments.

Thanks for a great season of gardening at Olivia White. As usual "It takes a village". Flagstaff did not disappoint with 18 regular volunteers, 7 occasional, and 4 group workdays.

Loni Shapiro
Volunteer Coordinator
Olivia White Gardens

Workday 10/20/11

Fall has arrived with cooler nights, but the days are still warm. The leaves have begun to fall with an increase in winds. The reds were spectacular this year, but the aspen color was minimal before leaves began falling. On Thursday, another beautiful warm day, Judith Chaddock, Julie Holmes, and Joe Harte joined me in the garden. Judith watered indoors and then helped Julie with deadheading the lavender and Russian sage. Joe came for a short time and we enlisted his help in putting the stone bird baths away for the winter. I planted the last of the bulbs and began giving all our shubs and trees a long drink before winter sets in. If the warm weather continues this will need to happen weekly.

We are almost wrapped up for the season except for indoor watering and filling bird feeders until we run out of food or we can no longer get to them. The plan is for next week to be the last official workday.

Activities include:
Watering indoors and outdoor trees and shrubs
Finish deadheading the lavender
Finish the new composter if the part arrives and get the area ready for winter
Two main lines need to be buried to avoid damage from plows. We also have 2 small repairs.
The rain barrels need to be disconnected and emptyied
Put wheelbarrels and all other hardscape away
Work on glider pad
Plant a few more bulbs

Plans for winter:
Continue watering indoors weekly. There will be a sign-up sheet for this.
If the winter is dry we will water trees and shrubs monthly.

If work is not completed this week we will continue to Nov. 1.

"A garden is never so good as it will be next year."
Thomas Cooper    Horticultural Magazane 1993


Thanks,
Loni